Admin: Generate Society Financial Statements

Admin: generate society financial statements

Plinth builds your Profit & Loss, Balance Sheet, and Trial Balance from a double-entry ledger that posts automatically as you bill, collect, and spend. You need admin access. No separate bookkeeping is required issuing invoices, recording payments, and logging expenses already feeds the ledger.

Steps

1. Open Admin → Finance & reports.
2. Set the From and To dates at the top (the P&L uses this range; Balance Sheet and Trial Balance use the To date as the as-of date).
3. Treasurer dashboard read the cards: billed, collected, outstanding, collection rate, defaulters, expenses, and net position for the period.
4. Statements switch tabs:
   • Profit & Loss revenue lines, expense lines, and net surplus/deficit.
   • Balance sheet assets, liabilities, equity, and a balanced ✓ check.
   • Trial balance every account with its debit/credit balance.
5. Use your browser's print/save-as-PDF to hand a copy to your auditor, or use Tally export for your accountant.

Reading the balance check

The Balance Sheet shows ✓ Balanced when assets equal liabilities plus equity. A ⚠ Out of balance note points to a data issue worth reviewing it should not normally appear, because every ledger voucher is balanced by construction.

Troubleshooting

Statements are empty there are no ledger entries in the selected period. Issue a billing cycle and record some payments/expenses, then widen the date range.

A number looks low only money events recorded in Plinth post to the ledger. Opening balances and off-app transactions won't appear unless recorded.

This isn't my statutory audit correct. These are committee-grade statements for the AGM and CA handover, not statutory certification.

FAQ

Do I need to do bookkeeping first? No. The ledger posts automatically from invoices, payments, and expenses.

Can residents see these? No. Finance & reports is an admin-only page. Owners see only their own dues under My dues.

What date range should I use? Your financial year (e.g. 1 Jan – 31 Dec, or 1 Apr – 31 Mar) for the AGM; any range for interim reviews.